Stockholders who wish to attend and participate through remote communication must go through the entire registration process to gain access to the Bank’s Online Voting Portal. Online registration is from 09 March 2026 to 10 April 2026.

Step 1. Click on the REGISTER icon and proceed with the online registration process.

After clicking the button, enter your email address. An email containing a One-Time-Password (OTP) will be sent.

If the correct OTP is entered, the system will send a Registration Invitation to the email address. This will contain a link that will take you to the Online Registration Portal.

Note: Please give the system a few seconds to generate and send your OTP.

Step 2. Upon accessing the Online Registration Portal, you will need to select in which capacity you are attending and participating.

Step 3. After making your selection, you will be taken to the Online Registration Portal’s information forms where you will be required to provide complete and accurate information including a scanned copy of your government-issued ID with photo and signature (scanned front and back). The following information/documents will be required:

1. Full Name (last name, given name, middle name)
2. Valid and active email address
3. Alternate email address (optional)
4. Tax Identification Number (optional)
5. Landline/Mobile Number (optional)
6. At least one (1) Stock Certificate Number (optional)
7. Government-issued ID with photo and signature (scanned front and back)
8. Total number of shares (estimate)

The following additional documents may also be required, depending on stockholder capacity:

a. If appointing a proxy (in any capacity):

1. 1. Copy of the duly signed proxy form by the stockholder
   2. Email address and contact number of the proxy (unless your proxy is the Chairman of the Board or any member of the Board of Directors)

Click below to download a sample proxy form:
Sample Proxy Form

b. For representatives of a Joint Account (for “AND” certificates only):

1. Authorization Letter

Note: The Authorization Letter will serve as proof of authority of the stockholder voting the shares for and on behalf of the other registered stockholders. This Authorization Letter must also reflect the Stock Certificate Number of each of the representative’s fellow joint account holders.

Click below to download a sample Authorization Letter:
Sample Authorization Letter

c. For representatives of Corporate Stockholders:

1. Secretary’s Certificate
2. Copy of the duly signed Proxy Form of the stockholder

d. Stockholders with Shares in a Stockbroker’s Account

1. Broker’s Certification of Shareholding

Step 4. Once you have provided the necessary information and have uploaded the necessary documents, tick the required checkbox, then click on the SUBMIT button.

Step 5. Once registration is complete, the information submitted will be verified and validated.

If your registration was successful, you will receive an email containing your Registration Reference Number, as well as a link to the Voting Portal.

Please refer to the Voting in Absentia step-by-step guide below.

Note: A stockholder attending and participating in the Meeting in multiple capacities must go through the voting process for each capacity. Stockholders must exert all effort in ensuring that their votes are proper prior to submitting the same.

IMPORTANT REMINDER:

If you are voting again in a different capacity, please use a different internet browser or clear your current browser’s cache by doing the following:

1. Press Ctrl+Shift+Del in your keyboard;
2. Press the buttons “Clear Now” for Microsoft Edge or “Ok” for Mozilla Firefox or “Clear Data” for Google Chrome.
3. Close your browser and vote again.

Stockholders who successfully registered will receive an email containing their Registration Reference Number and link to the Online Voting Portal. The stockholders can cast their votes until the meeting is adjourned on 16 April 2026. 

Step 1. Open the Voting Link sent to your registered email and click the “Voting Portal” button. This will send you to the Voting Portal Verification page.

Step 2.  On the Voting Portal Verification page, click “SEND OTP.” This will send an OTP to your registered email address.

Step 3. Vote on each agenda item. A brief description of each item for stockholders’ approval is appended to the Notice of the Meeting.

3.1. Vote “Yes”, “No”, or “Abstain” on each agenda item for approval.
3.2. For the election of directors, vote for all nominees, withhold vote for any of the nominees, or vote for certain nominees only.

Note: The stockholder may vote such number of shares for as many persons as there are directors to be elected or cumulate said shares and give one candidate as many votes as the number of directors to be elected multiplied by the number of the shares owned, or distribute them on the same principle among as many candidates as may be seen fit, provided that the total number of votes cast shall not exceed the number of shares owned by the stockholder.

Step 4. After voting, click NEXT. This will send you to the Vote Summary page. Click on the SUBMIT button to finish voting.

Note: After casting their votes, the stockholders may update the same at any time during the Voting period.

To update the votes, simply visit the Voting Link originally sent to the registered email address and click on the “Voting Portal” button.

After submitting your votes, you will receive an email confirming that your votes have been submitted to the Bank.

IMPORTANT REMINDER:

If you are voting again in a different capacity, please use a different internet browser or clear your current browser’s cache by doing the following:

1. Press Ctrl+Shit+Del in your keyboard;
2. Press the buttons “Clear Now” for Microsoft Edge or “Ok” for Mozilla Firefox or “Clear Data” for Google Chrome.
3. Close your browser and vote again. 

The Meeting will be broadcasted in a livestream through the Zoom App where stockholders who have successfully registered can watch and participate via remote communication. Details of the meeting, reminders, and step-by-step procedures will be emailed to the registered stockholders.

Stockholders who successfully completed the online registration process, and were verified by the Corporate Secretary, may access the livestream on 16 April 2026 at 4:00 P.M. Manila time once they have received the Zoom Meeting Invite.

The Zoom Meeting Invite will be sent to the stockholders’ registered email address within the week of the Meeting.

Audio and video recordings of the Meeting’s livestream broadcast will be adequately maintained by the Bank and will be made available in the Bank’s website after the event.

Stockholders may submit questions and comments, preferably on or before 5:30 P.M. on 16 April 2026, which will be read and answered during the Meeting. Any questions or comments submitted and received, but not addressed, shall be answered directly by email to the stockholder concerned. Additional questions or comments may be sent to investor-relations@chinabank.ph.

For any concerns, please contact the Bank’s Office of the Corporate Secretary at (+632) 8885-5135 or OCSSTOCKS@chinabank.ph, or Investor and Corporate Relations Group at (+632) 8885-5609 or investor-relations@chinabank.ph.

Stockholders are advised to visit the Frequently Asked Questions (FAQ) page prior to sending inquiries.

1. The stockholders are advised not to share their OTP to any person including any individual claiming to be an employee or representative of the Bank. This is to prevent any unauthorized third-party from accessing personal data and information or tampering or interfering with the stockholders’ right to participate in the Meeting.
   
   
2. Stockholders are highly encouraged to use their own personal active e-mail addresses. If you did not receive any of the automated emails, please check your “Spam” or “Junk” folder prior to contacting the Bank.
    
3. Stockholders are encouraged to register and submit their votes as early as possible.
    
4. Stockholders must exert all effort in ensuring that the votes they are casting are accurate prior to submission.
    
5. The audio and video quality of the Livestream Broadcast is dependent upon the internet connection that the stockholder is using. Stockholders are encouraged to use a secured Wi-Fi connection when viewing the Livestream Broadcast.

The Bank is committed to protecting stockholder privacy in accordance with Republic Act No. 10173 (“Data Privacy Act of 2012”), its implementing rules and regulations, and other applicable laws of the Republic of the Philippines.

Stockholders’ data will be gathered, collected, stored, handled, and processed and be used exclusively in the Meeting’s Online Voting System, Online Registration System, and updating of the Bank’s Stockholder records.

You may read the Bank’s Data Privacy Policy here:
https://www.chinabank.ph/china-bank-privacy-policy

You may read the Bank’s Data Privacy Notice for the Meeting here:
https://www.chinabank.ph/2024-asm-data-privacy-notice 

The Bank is not responsible for the reliability, stability, or the speed of the hardware and software of the computer or device being used by the stockholder, nor shall the Bank be responsible for the connection, speed, and stability of the internet connection of the computer or device of the stockholder when using the Online Voting System, Online Registration System, and Livestream Broadcast of the Meeting.

The Bank has taken all necessary steps and precautions within its power to ensure the security of the Online Voting System, the Online Registration System, and Livestream Broadcast. This notwithstanding, should the Bank detect any unauthorized third-party access, intrusion, interference, and/or interruption with said systems, which in the sole determination of the Bank, poses a risk of disclosure of personal and private data or may result in a breach of data privacy laws and regulations, the Bank reserves the right to immediately disable any of the systems without prior announcement.