Stockholders who wish to attend and participate through remote communication must go through the entire registration process to gain access to the Bank’s Online Voting Portal. Online registration is from 10 March to 16 April 2025.

Step 1. Click on the REGISTER icon and proceed with the online registration process.

After clicking the button, enter your email address. An email will be sent to this email address with a link and instructions on how to complete your registration. Clicking the link in your email will take you to the Online Registration Portal.

Step 2. Upon accessing the Online Registration Portal, you will need to select in which capacity are you attending and participating.

Step 3. After making your selection, you will be taken to the Online Registration Portal’s information forms where you will be required to provide complete and accurate information including a scanned copy of your government-issued ID with photo and signature (scanned front and back). The following may also be required:

a. For Individual Certificated Stockholders

1. Stock Certificate Number
   
   If appointing a proxy:
   1. Copy of the duly signed proxy form by the stockholder
   2. Email address and contact number of the proxy

b. For representatives of a Joint Account:

1. Stock Certificate Number of the Representative
2. Authorization Letter

Note: The Authorization Letter will serve as proof of authority of the stockholder voting the shares for and on behalf of the other registered stockholders. This Authorization Letter must also reflect the Stock Certificate Number of each of the representative’s fellow joint account holders.

Click below to download a sample Authorization Letter:
Sample Authorization Letter

c. For representatives of Corporate Stockholders:

1. Secretary’s Certificate
   
   Note: Along with the necessary authorizations and approvals appointing the representative to participate in the Meeting, the Secretary Certificate must reflect the Stock Certificate Number of the Corporate Stockholder.

d. Stockholders with Shares in a Broker’s Account

1. Broker’s Certification of Shareholding
   
   If appointing a proxy:
   1. Copy of the duly signed proxy form by the stockholder
   2. Email address and contact number of the proxy
      
      Click below to download a sample proxy form:
      Sample Proxy Form

Step 4. Once you have provided the necessary information and have uploaded the necessary documents, click on the SUBMIT button below.

Step 5. Once registration is complete, the information submitted will be verified and validated. Please wait for an email from the Bank containing your log-in credentials to the Online Voting Portal.

Note: A stockholder attending and participating in the Meeting in multiple capacities must go through the voting process for each capacity. Stockholders must exert all effort in ensuring that their votes are proper prior to submitting the same.

IMPORTANT REMINDER:

If you are voting again in a different capacity, please use a different internet browser or clear your current browser’s cache by doing the following:

1. Press Ctrl+Shift+Del in your keyboard;
2. Press the buttons “Clear Now” for Microsoft Edge or “Ok” for Mozilla Firefox or “Clear Data” for Google Chrome.
3. Close your browser and vote again.

Stockholders who have received their log-in credentials can cast their votes online until the meeting is adjourned on 24 April 2025. 

Step 1. Click the link in the email sent to you containing your log-in credentials to access the Online Voting Portal. Alternatively, you may also click on the VOTE icon in the microsite.

Step 2.  Enter the log-in credentials provided and click LOGIN.

Step 3. Vote on each agenda item. A brief description of each item for stockholders’ approval is appended to the Notice of the Meeting.

3.1. Vote “Yes”, “No”, or “Abstain” on each agenda item for approval.
3.2. For the election of directors, vote for all nominees, withhold vote for any of the nominees, or vote for certain nominees only.

Note: The stockholder may vote such number of shares for as many persons as there are directors to be elected or cumulate said shares and give one candidate as many votes as the number of directors to be elected multiplied by the number of the shares owned, or distribute them on the same principle among as many candidates as may be seen fit, provided that the total number of votes cast shall not exceed the number of shares owned by the stockholder. 

Step 4. Once you have reached the last of the agenda items and have made your votes, click on the CONFIRM AND SUBMIT button.

Step 5. You will then be presented with a summary where you can review the votes you have casted. If you are satisfied, once again click the CONFIRM AND SUBMIT button.

You will also receive an email confirming that your votes have been submitted to the Bank.

Note: A stockholder attending and participating in the Meeting in multiple capacities must go through the voting process for each capacity. Stockholders must exert all effort in ensuring that their votes are proper prior to submitting the same.

IMPORTANT REMINDER:

If you are voting again in a different capacity, please use a different internet browser or clear your current browser’s cache by doing the following:

1. Press Ctrl+Shit+Del in your keyboard;
2. Press the buttons “Clear Now” for Microsoft Edge or “Ok” for Mozilla Firefox or “Clear Data” for Google Chrome.
3. Close your browser and vote again. 

The Meeting will be broadcasted in a livestream where stockholders who have successfully registered can watch and participate via remote communication. Details of the meeting, reminders, and step-by-step procedures will be emailed to stockholders.

Stockholders who successfully completed the online registration process and were verified by the Corporate Secretary may access the livestream broadcast on 24 April 2025 at 4:00 P.M. Manila time by clicking on the WATCH IT HERE button found in the home of this website.

The invitation link and log-in credentials for the Livestream Broadcast will be sent to the stockholders’ registered email address within the week of the Meeting.

Audio and video recordings of the Meeting’s livestream broadcast will be adequately maintained by the Bank and will be made available in the Bank’s website after the event.

Stockholders may submit questions and comments, preferably on or before 5:30 P.M. on 23 April 2025, which will be read and answered during the Meeting. Any questions or comments submitted and received, but not addressed, shall be answered directly by email to the stockholder concerned. Additional questions or comments may be sent to investor-relations@chinabank.ph.

For any concerns, please contact the Bank’s Office of the Corporate Secretary at (+632) 8885-5135 or OCSSTOCKS@chinabank.ph, or Investor and Corporate Relations Group at (+632) 8885-5609 or investor-relations@chinabank.ph.

Stockholders are advised to visit the Frequently Asked Questions (FAQ) page prior to sending inquiries.

1. Stockholders are encouraged to register and submit their votes as early as possible to allow the Bank to address any issues that may arise.
   
   
2. Stockholders are highly encouraged to use their own personal active e-mail addresses.
    
3. Stockholders must exert all effort to provide complete and accurate information during the registration process. Stockholders must likewise refrain from sending duplicate and inconsistent data which can result in failure of the registration process.
    
4. Stockholders must exert all effort in ensuring that the votes they are casting are accurate prior to submission.
    
5. Stockholders are advised not to disclose nor share their log-in credentials with anyone to prevent any unauthorized third-party from accessing personal data and information or tampering or interfering with the stockholders’ right to participate in the Meeting.
    
6. The audio and video quality of the Livestream Broadcast is dependent upon the internet connection that the stockholder is using. Stockholders are encouraged to use a secured Wi-Fi connection when viewing the Livestream Broadcast.

The Bank is committed to protecting stockholder privacy in accordance with Republic Act No. 10173 (“Data Privacy Act of 2012”), its implementing rules and regulations, and other applicable laws of the Republic of the Philippines.

Stockholders’ data will be gathered, collected, stored, handled, and processed and be used exclusively in the Meeting’s Online Voting System, Online Registration System, and updating of the Bank’s Stockholder records.

You may read the Bank’s Data Privacy Policy here:
https://www.chinabank.ph/china-bank-privacy-policy

You may read the Bank’s Data Privacy Notice for the Meeting here:
https://www.chinabank.ph/2024-asm-data-privacy-notice 

The Bank is not responsible for the reliability, stability, or the speed of the hardware and software of the computer or device being used by the stockholder, nor shall the Bank be responsible for the connection, speed, and stability of the internet connection of the computer or device of the stockholder when using the Online Voting System, Online Registration System, and Livestream Broadcast of the Meeting.

The Bank has taken all necessary steps and precautions within its power to ensure the security of the Online Voting System, the Online Registration System, and Livestream Broadcast. This notwithstanding, should the Bank detect any unauthorized third-party access, intrusion, interference, and/or interruption with said systems, which in the sole determination of the Bank, poses a risk of disclosure of personal and private data or may result in a breach of data privacy laws and regulations, the Bank reserves the right to immediately disable any of the systems without prior announcement.